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Executive Administrative Assistant

Company Name:
Association Headquarters, Inc.
Executive Administrative Assistant
Department: Association Management
Location: Mount Laurel, NJ
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Association Headquarters is currently seeking an individual for an Executive Administrative Assistant roll with our client partner, theCommissionfor Case Manager Certification( ).
About AH
Association Headquarters (AH) is an Association Management Company (AMC) based out of Mount Laurel, NJ, that provides executive management, trade show management, meeting and convention planning, public relations, marketing, creative services, membership development, and administrative support for trade associations and professional societies.
Our staff of nearly 200 is made up of experts in executive and business management, finance, membership growth, marketing, public relations, digital media, creative design, technology solutions, professional convention and meeting management, plus much more. Together, we work to advance organizations to greatness.
At AH, we provide our management services on a full-service basis, where we become an organization's headquarters. Or, on a project basis, where we provide just the services they need, when they need it. Currently, we manage more than 30 professional trade and medical associations or societies.
Our Mission
Association Headquarters advances organizations to greatness. Our client partners achieve measurable success in 4 key areas: multi-dimensional growth, engaged and disciplined leadership, intelligent use of technology, and an unwavering commitment to mission.
Our Vision
To be the most innovative and trusted management partner to associations
Job Summary:
The Executive Administrative Assistant will assist with the Commission for Case Manager Certification's (Commission) Senior Staff's day to day operations. The Executive Administrative Assistant:
Provides high-level administrative support.
Maintains effective relationships with internal and external audiences.
Utilizes management and leadership skills to facilitate the continuing growth of the Association.
Maintains confidentiality and should expect to be privy to sensitive information and handle accordingly.
Reports directly to the Commission's Chief Operations Officer (COO).
AH Responsibilities:
Be a role model for the company culture - embracing core values.
Adheres to AMC accreditation policies and procedures.
Attends monthly meetings - as approved by the Commission's COO.
Pursues Professional Development Opportunities - as approved by the Commission's COO.
Participates in AH Committees/Task Forces when appropriate - as approved by the Commission's COO.
External Ambassador for AH.
Commission Responsibilities:
Maintains and updates E-governance portal and its contents when appropriate including Commissioner and Volunteer contact rosters and contact information, committee metrics, etc.
Coordinates and/or assists with travel arrangements, including event registrations, for Commission staff, Commissioners and volunteers.
Manages all logistics for in-house meetings, including staff meetings (room reservations, F&B, if required).
Schedules internal and external meetings as directed by the Commission's Senior Staff.
Writes, edits and distributes emails as directed by the Commission's Senior Staff.
Assists in Board Meeting preparation and follow-up as needed.
Assists in creation of Board meeting materials and logistics for Board Meetings (Quarterly).
Assists in creation of documentation at the request of the Commission's senior staff
Assists with quality control and proof reading of all documents and materials as requested.
Manages and executes assigned programs.
Works with AH internal departments to fulfill Commission's needs including Accounting, AH Web, AH IT and AH Creative.
Measuring Performance:
Positive Feedback/scores from annual client partner surveys.
Successful achievement of agreed upon metrics specific to the Commission.
Implements and follows the AH AMC Accreditation policies and procedures.
Meets established deadlines and follows AH & Commission procedures.
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